PEACE CORPS - MOROCCO VACANCY ANNOUNCEMENT
JOB TITLE : Administrative Assistant/ Travel
DUTY STATION : Rabat
DEADLINE : September 3rd, 2010
DATE OF ENTRY ON DUTY : September/October 2010
SALARY LEVEL : Salary starting from 120,224 MAD gross/ 109,448 MAD net, includes, CIMR, CNSS, Health Insurance, Disability Insurance, Work Accident and Life Insurance. Moroccan taxes are the responsibility of the employee
The United States Peace Corps is seeking a Travel Assistant. Under the supervision of the Administrative Officer, and reports to Financial Assistant, the Travel Assistant carries out all duties related to official in-country or International travel for Staff, Trainees and Volunteers. All travel assistant duties are performed in strict compliance of Peace Corps policies and procedures.
DUTIES and RESPONSIBILITIES :
Responsibilities include, but are not limited to the following :
- Prepares all Travel Authorizations (TA) and vouchers for official staff/PCV/PCT travel.
- Monitors and organizes travel schedules, prepares Master Travel Schedule
- Coordinate travel components and communicate with all parties
- Train staff and volunteers on proper procedures and policies regarding travel
- Keeps appropriate logs and files needed to satisfy PC requirements.
- Coordinates PCV/PCT travel for ETs, Medical Evacuations, Emergency Leaves, and Close of Service : flights, drivers, and any tasks associated with emergencies.
- Ensures all travel policies and procedures are followed
- Assist with transactional accounting
- Monitors and provides analysis to travel expenditures and recommends efficiencies
- Assists in conducting surveys for Volunteers Travel allowances, Staff Per Diem and Market Basket
- Schedules Drivers including comp and vacation time and dispatches all trips
- Performs administrative and clerical tasks assigned by the General Services Area such as inventory speed sheets, contract files, assisting in obtaining quotes
- Coordinates with financial management personnel in PC/W in order to correct mistakes, make clarifications, research answers to specific problems, and ensure vendor payment.
- May negotiate (without commitment) with travel service vendors for the needs of the program.
- Contacts with various Embassies re : visas.
MINIMUM QUALIFICATIONS REQUIRED AND PROVEN EXPERIENCE IN THE FOLLOWING :
- A University degree is required.
- Travel agency experience is a plus.
- Fluency in English is required.
- General office skills to include : data research, analyses, and interpretation, computer skills including knowledge of word-processing, spreadsheet, e-mail, and database programs, basic accounting, filing, organization and time management skills.
DESIRED QUALIFICATIONS :
- Driver’s License
For consideration, all applicants must submit a Resume (CV) together with a Cover Letter stating in detail how their education and experience fulfills the requirements of the position. Submitted material must address each listed requirement. Both Cover Letter and Resume (CV) must be type written and in English and either emailed or mailed delivered to : Peace Corps (Admin. Officer) 2, Rue Abou Marouane Essaadi, Agdal Rabat, 10080
Email : job@ma.peacecorps.gov Tel. : 0537 68 37 80
